By customer
How much each one owes and for which orders.
accounts receivable for small businesses
Accounts receivable for small businesses: how to control and collect them
Selling on credit or with deposits helps you sell more, but without control of receivables your cash flow suffers. Here is how to organize them.
Short answer: accounts receivable are the money your customers owe you for sales already made. To control them you need to see how much each customer owes, since when (receivables aging) and which salesperson made the sale, and to collect with a fixed process. In Katuq receivables come from the same orders: deposits, balances and payments by customer, by age, by salesperson and by risk.
By the Katuq team · Updated
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Everything you need to sell, invoice and grow
By age
Current, 1-30, 31-60, 61-90 and over 90 days.
By salesperson
Who sold and who should collect.
By risk
Customers that need attention.
Deposits and balances
Connected to each order.
Payment links
With Wompi, ePayco or Bold.
How to control receivables in a small business
- Set terms: who gets credit, how much and for how many days.
- Record each balance on the order: receivables come from operations, not a separate spreadsheet.
- Review aging every week: anything past 30 days needs follow-up; over 90 days, a decision.
- Assign collection: the salesperson who made the sale is often the best collector.
- Make paying easy: send a payment link instead of waiting for a transfer receipt.
How to collect without losing customers
- Remind customers before the due date, not only after.
- Be specific: amount, order and date, with the link to pay.
- Offer payment plans to good customers with one-off problems.
- Before shipping a new credit order, check what the customer already owes.
Pricing
You can start free with 15 orders a month, no credit card required. Paid Katuq Plataforma plans start at US$27 a month and change with the sales you process, not per user or warehouse. Prices are published at katuq.com/en/precios.
Frequently asked questions
Balances customers owe for sales already made: credit sales, balances on orders with deposits or uncollected cash on delivery.
Record each balance on the order, review aging every week, assign collection to the salesperson and make paying easy with a payment link.
Yes. It shows receivables by customer, by age, by salesperson and by risk, connected to each order's deposits, balances and payments. If you use accounting software, full accounting stays there.
Start with 15 free orders
No credit card and no lock-in. Guided implementation by our team and support over WhatsApp.
- DIAN e-invoicing included
- Support over WhatsApp
- Unlimited warehouses